A lot number recorded at receipt is the only handle you have if a question comes up months later.
Lots, because traceability starts there
Without a lot number, "we had a problem with that batch" cannot be traced to a supplier, a shipment or a date. It is one field and it is the important one.
Reorder points that mean something
Record the level at which you would want to reorder, then the number is there when you are looking at the list rather than remembered under pressure.
Frequently asked questions
- Why track lot numbers?
- A lot number is the only way to connect material you hold back to a specific shipment and supplier. If a question arises later — about condition, documentation or a discrepancy — it is what makes the answer findable.
- Does it warn me before something expires?
- Expiry is shown on every row and anything within sixty days is flagged, with anything already past marked clearly.
- Can I track quantities in different units?
- Yes. Each item carries its own unit — vials, millilitres, tablets — so the number always reads correctly for that item.